In many cases, you might want to combine multiple PDF files to create a single document. Disseminating information is often easier when you share one file instead of many. If you have Adobe PDF Pro, it’s easy enough to combine more than one document. You can also make several documents out of one large document. This is often common when you need to upload a file, but it’s too large.
Combining Two or More PDF Files
- STEP 1: Open Adobe PDF Pro.
- STEP 2: Open the first document you want to combine.
- STEP 3: Click “Document,” then “Insert Pages.”
- STEP 4: Choose “From File.” The dialog box will open. Choose the file you want to append to the first file by double-clicking it. A new dialog box will open. You can also choose “From Clipboard” if you copied something and need to paste it into the current file.
- STEP 5: Choose the location from the drop-down box. Your choices are “Before” and “After.”
- STEP 6: Choose “First,” “Last,” or “Page.” If you choose “Page,” you will need to enter a page number. Thus, you can insert a new file at the very beginning by choosing “Before” and “First.” you can insert a file at the very end of the first document by choosing “After” and “Last.” Or, you can insert a file in the middle of a document by choosing ‘before’ or ‘after’ and entering a page number.
- STEP 7: Scroll through the document to ensure the second file is where you expected it to be.
- STEP 8: Save the file with a new filename.
- STEP 1: Open the PDF document you need to break down.
- STEP 2: Click “Document,” then “Extract Pages.” A dialog box will open.
- STEP 3: Enter the pages you want to extract. For example, if you want to extract pages 2 and 3, you would enter ‘2’ in the first box and ‘3’ in the second.
- STEP 4: Choose one of the boxes: “Delete Pages After Extracting” or “Extract Pages as Separate Files.” If you choose to delete the pages, the system will remove the pages from the document and then delete them. If you choose to extract pages as separate files, the system will open the pages in a new PDF document.
- STEP 5: Choose “Yes” or “No” when the “Are You Sure?” dialog box pops up.
- STEP 6: Save the newly edited document. If you chose to save the extracted pages as another document, be sure you save that document.
You can also replace pages, delete pages, and split a file. One of the most useful functions is to split the file. Often, when you need to upload a PDF that is too big, instead of guessing how many pages make a certain file size, you can tell Adobe PDF Pro what size to split the file into. This is extremely helpful for law offices who upload PDF files to the clerk – county and federal clerks often put a file size restriction on files and pleadings often exceed that file size, especially when you have several attachments.
- STEP 1: Open the file you want to split.
- STEP 2: Choose “Document,” then “Split Document.”
- STEP 3: If you know the number of pages you want in each file, choose the radio button for ‘Max Pages’ and enter the number in the box. If you want to divide the file into several files that are a specific file size, choose the ‘File Size’ radio button and enter the file size in megabytes in the box. You also have a third choice to split the file by top-level bookmarks.
- STEP 4: Click “OK.” Adobe will split the file. A new dialog box will pop up telling you how many documents the system created. Click “OK.” You can find your files in the folder where the original document is located. They will have the same file name and ‘Part X’ appended to the file name.
Adobe Pro makes it easy to create files from files and to manipulate the files if you need to break them down, or if you need to add another file in the middle of your original file.
How can we help?
Whether you need immediate help with an IT issue or want to discuss your long-term IT strategy, our team is here to help.
Call us at (757) 320-5669 or complete the form below and we'll help in any way we can.